I’m all about maximizing efficiency in the way I work and email is one of those things that continues to cut away on a daily basis. I spend way too much time getting through emails, updating my 2Do list and then filing things away for later if I need them.
Now, I’m not your average user as I currently have 8 email addresses to work across. Each one necessary to maintain for different things in my life. My personal email, my personal commercial email (for e-commerce, signups, spam), and one for each of my business endeavors.
Here’s What I Do
Boot up OS X Mail. Read my emails. Flag those I need to take action on. File those I want to keep. Delete those that I don’t. Repeat 100 times a day.
I use a great program for mail filing called MailHub. Because I’m a filer of past emails, this program is amazing. It actually learns, based on the sender and context, where I might want to file an email. I no longer have to drag and drop an email into the hundreds of folders I have. It places a nice tool just above the email list where I can direct my messages. I’m not sure what I’d do without this program.
Is there a better way?
I’m asking you.
I’ve tried moving away from filing and to embrace the world of search. Conceptually this is pretty awesome. Enter some people and keywords and you’re all set. However, my experience has been that the results are never as focused as I need them to be.
The nearest, best solution is Airmail. You can buy it for $1.99 so it’s pretty much a no-brainer to at least try out. I loved the interface, customization options, integration with 2Do (task management) and marking items as To-Do (vs. flagging). It really worked for quite some time. Tragic flaw was the (in)ability to file away old emails. I’m a clean inbox guy and after some time it was just taking too long to file things away. If I could get MailHub in Airmail I’d quit OS X Mail in a heartbeat.
I love the concept. It’s a mail client and task manager in one. It works really well if you have one email address to look after.
Is there a good email application for people who have too many email address?
This is a much better question I should be asking. I need it to do the following:
- Ability to easily file old, but important messages
- Integration with, or replacement of, 2Do
- Help me clear my inbox
If it works, what’s wrong with OS X Mail?
As I said, I still spend way too much time on my emails. Maybe the only solution is to give up on filing and delete more messages. Perhaps I could have much higher level folders, one for business and one for personal. Then I could select the folder when searching to have a narrower field to search from. Maybe I’ll give that a try.
QUICK UPDATE: Sources
This post quickly prompted me to do a search. Here are some good resources for me and others: